Report Writing

Clear and effective reporting is essential for communicating assessment results and supporting evidence-based decision-making. The reporting phase brings together analysis, visualisation, and narrative to ensure findings are accessible and actionable for a wide range of audiences.

Report Templates

Reporting results typically takes one of three main formats:

Short Summary Reports (2–4 pages): These concise briefs highlight key findings, recommendations, and implications for decision-makers. They are ideal for senior management, donors, and partners who need a quick overview. Find ready-to-use templates here, here and here.
Elaborate Food Security Reports: Comprehensive reports provide detailed analysis, methodology, context, and in-depth findings. These documents are intended for technical audiences, programme teams, and stakeholders who require a full understanding of the assessment process and results. Find a ready-to-use template here.
Presentations: Slide decks and visual summaries are used to communicate results in meetings, workshops, and briefings. Presentations focus on clarity, visual impact, and key messages. Find a ready-to-use template here.

Best Practices

Tailor the format and level of detail to your data and your audience
Use clear language, logical report structure, and consistent terminology
Integrate tables, charts, icons, photos, and infographics to enhance understanding
Ensure all findings are supported by evidence
Follow the WFP Editorial Style Guide for consistency

Best Practice Reporting Examples

Other Resources

WFP Data Visualisation Guidance provides best practices for integrating charts and infographics into reports
The CFSVA guidance on preparing conclusions and recommendations, as well as report preparation and dissemination
The EFSA guidance on reporting EFSA results

For more information, please contact the Needs Assessments and Targeting Unit in HQ VAM at global.assessmentandtargeting@wfp.org.